ANNUAL MEETING, JULY 23, 2021 AT 6PM
The meeting is still scheduled for Friday night, July 23, 2021. Meeting will be held in the clubhouse and will be available via ZOOM. It is very important that you attend this meeting either in person, zoom or via proxy. We need to have a quorum present to be able to do any voting and there are some important issues to be voted on at this annual meeting. Here is the ZOOM invite:
Topic: annual meeting
Time: Jul 23, 2021 06:00 PM Pacific Time (US and Canada)
Meeting ID: 531 677 1044
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Meeting ID: 531 677 1044
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All of the necessary documents will be available on the website, for your review and if you want to vote in advance of the meeting you will be able to do that also on the website. It would be helpful to receive as many votes as possible before the meeting, because the “tallying” of the votes is quite cumbersome.
VOTING ITEMS FOR THE 2021 ANNUAL HOA MEETING FRIDAY JULY 23,2021
DIRECTORS: There are 2 positions open on the Board of Directors, and 3 candidates. Jennifer Johnson and Laura Deland are current board members, running again for the open positions. A new candidate is also running, Lisa Fletcher. Please visit the website for some information from each candidate.
ADDITIONAL STORAGE UNITS: the use of the southern property line (behind the basketball pad) and turning left along the fenced property line for the construction of an additional 44 storage units, to be funded by the owners of condos that currently do not have storage, in exchange for a pre-determined number of years of no rent. The storage units will be owned by the HOA in the same way that the docks and other storage units are owned by the HOA. Approval only requires a simple majority of the quorum present at the meeting in person or by proxy or by online voting.
ONE VOTE PER CONDO: Currently our declarations/by-laws state that voting is tallied based on the percentages set forth in the declarations when the complex was built. The percentage is based on the size and location of each condo. The percentage was originally set up for the purpose of calculating assessments. A larger unit was assigned a larger percentage and therefore a larger assessment. The voting tally was also declared to be based on the percentages. For example, one unit might be 1.357 and another might be 1.458, while others could be 2.042 etc. Tallying votes becomes a bit of challenge using these numbers. The board is recommending a change to the by-laws to simplify the voting process. ** This change requires a super majority approval of 66 2/3 of owners, as it would be a by-law change.
**If approved we will have our attorney draft the amendment change using the appropriate legalese.
ELECTRONIC VOTING: During COVID we used electronic online voting since we could not meet in person. Article II, Section 9 of the bylaws currently states that voting can be done in person or by proxy. Since owners can now provide proxies online to establish a quorum, we need to update the bylaws to reflect online voting as an accepted form of balloting. In the past, we have electronically voted via email so this is simply a clarification. Electronic voting allows for a more honest election and limits a handful of owners from controlling the outcome of a vote via physical/paper proxies. As a by-law amendment, this clarification requires 66 2/3 of owners voting for approval.**
**If approved, our attorney will draft the amendment with the appropriate legalese.
APPROVAL OF THE 2021 BUDGET: A copy of the budget is available on the website.